How often have you clicked on the SEND button within Outlook and in the very second you clicke you noticed that you made a mistake. Maybe you forgot the attachment, misspelled a word in the subject or put your boss on CC instead of your best work buddy?
I’ve been through all of these and I’d like to show you how Outlook Rules can help you avoid these situations. We will set up a rule that will “defer” emails from leaving your outbox after clicking the SEND button for some minutes.
Go to Tools in the menu bar, Rules and Alerts. There will a small window open up, click on New Rule.
Under “Start from a blank rule” (at the bottom of this list), choose Check messages after sending, and then click Next.
Click the Next button again on the “Which conditions do you want to check” screen. Another window will pop up with this dialog informing you that the rule will apply to all messages. You can also set this rule up to only work for certain people or groups.
On the next screen, check the box for “defer delivery by a number of minutes“, and then click on “a number of“. Change the defer minutes to something like 5 minutes (after a while I changed mine to 3 minutes, 5 minutes is way too long).
Click the Next button, and then give the rule a name, mine is “Don’t send out stupid emails!”
That’s it, you’re all set. When you click on the Send button right now, you will notice that the emails will stay in your Outbox for the specified number of minutes. Please note that when you edit an email within the Outbox (e.g. by double clicking on it) you will have to click the Send button again, otherwhise it will stay in the Outbox forever.
Reblogged from the Howtogeek Blog.
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